Employer Premium Payments
Effective date: September 1, 2021
Application: Applies to new and existing employer accounts.
Policy subject: Employer payroll and premiums
To outline premium payment requirements for all employers.
- The Workers' Compensation Act, 2013 directs that each employer shall pay the amount of the assessment to the Workers’ Compensation Board (WCB) within one month, or within any other period set by the WCB, after receipt of the notice of the assessment (Section 141 (2)).
- The Workers’ Compensation General Regulations, 1985, directs that except where otherwise fixed by the WCB, assessments are due and payable by the employer:
- Within 30 days from the date on which the assessment notice is generated, and
- September 1 in each year, for remaining unpaid amounts for assessments made prior to July 31 in each year (Section 6).
The WCB is authorized to apply a penalty when an employer fails to pay an assessment when it is due (Section 8).
- Employers are required to:
- Report assessable earnings for workers and contractor labour annually, up to the maximum assessable earnings amount per worker per calendar year, for the calculation of premiums for coverage for work-related injuries and illnesses, and
- Pay premiums of $5 or more based on the payroll assessment and payment due date(s) set by the WCB.
- Employers will receive a statement of account (SOA) for WCB premium assessments payable for the current calendar year and any carry forward balance from prior year(s), which are due:
Alternate Payment Schedules
- The Board authorizes Employer Services to set alternate payment schedules for employer premium payments on a case-by-case basis.
- Employers on alternate payment schedules are still subject to penalties and interest.
Default in Assessment Payments
- Interest will accrue on unpaid balances after the scheduled payment date, as outlined in PRO 12/2019, Default in Assessment Payment. Employers who receive late payment interest charges can request relief from the interest in specific circumstances in accordance with POL 06/2011, Employer Accounts – Cancellation of Penalties and Interest.
- Default in premium payments may result in cancellation of optional personal coverage (OPC) as outlined in POL 03/2014, Coverage – Personal, and/or voluntary coverage in accordance with POL 21/2014, Coverage – Voluntary.
- WCB may initiate appropriate collection practices for employer accounts with a history of defaulting on WCB premiums.
(1) n/a; this is a new policy and procedure.
PRO 09/2021 Employer Premium Payments
POL 03/2014 Coverage – Personal
POL 21/2014 Coverage – Voluntary
PRO 12/2019 Default in Assessment Payment
POL 06/2011 Employer Accounts – Cancellation of Penalties and Interest
POL 03/2018 Employer Audits
POL 12/2020 Employer Coverage and Registration
POL 07/2001 Interest on Employer Accounts Refunds
POL 07/2011 Minimum Annual Assessment
POL 03/2019 Under and Overestimating Payroll – Penalties and Credits